Executive Assistant AI Agent
The Executive Assistant AI Agent (EA) is a multi-agent which directs a staff of other AI agents to manage your Gmail by sending, replying to, creating drafts, labeling, pull emails, and label emails. It can manage your Google Calendar by giving you a list of your meetings, updating events, creating, delete, and inviting people to meetings. Both of those can do contact lookups from your Google Contacts so you don't have to remember specific contact details of your connections. The EA can create blog post content that is specialized and engaging and post it your CMS, and it can do web searches for the user.
Executive Assistant AI Agent Stack
- Slack to chat with the agent and get responses
- LLM – OpenAI GPT 4.1-mini
- Tavily – to perform web searches on behalf of the user
- Calculator
- Calls Staff Agents
- Email Agent
- Calendar Agent
- Contact Agent
- Content Creator Agent
Email Agent Stack
- Gets Executed by the EA Agent
- Gmail - handles all aspects of email
- LLM - OpenAI GPT 4.1-mini
Calendar Agent Stack
- Gets Executed by the EA Agent
- Google Calendar - handles all aspects of meeting management
- LLM - OpenAI GPT 4.1-mini
Contact Agent Stack
- Gets Executed by the EA Agent
- Google Contacts - handles all aspects of contact management
- LLM - OpenAI GPT 4.1-mini
Content Creator Agent Stack
- Gets Executed by the EA Agent
- Tavily – to perform research on the web to write blog posts after asking clarifying questions from the user
- Output - automatically creates the blog post draft to return to the user
- Ghost - can automatically posts a draft of the content to Ghost CMS when directed by the user
- LLM - OpenAI GPT 4.1-mini
Alternative Stack Options
- Email – Microsoft Outlook
- Calendar – Microsoft Outlook
- HITL Feedback – Slack, Teams, Telegram, WhatsApp, Custom
- LLM – Claude Models, OpenAI GPT models, OpenRouter, Ollama
- Data – PostgreSQL, MySQL, Microsoft SQL, OneNote
- CMS - WordPress, Drupal, Custom
Flow Options
- Remove the step to email the report
- Remove the step to save the HTML report into Google Sheets
Additional Options
- Incorporate CRM – Hubspot, Salesforce, GoHighLevel
- Add new contacts
- Add notes to the new contacts
- Associate meetings and emails to the new contacts
- Add other automation agents to manage marketing and other activation tasks such as cold email outreach
Executive Assistant AI Agent (Parent Agent)
Email AI Agent (Staff Agent)
Calendar AI Agent (Staff Agent)
Contact AI Agent (Staff Agent)
Content Creator AI Agent (Staff Agent)
How the Executive Assistant AI Agent Works
The Executive Assistant AI Agent is a multi-agent which directs a staff of other AI agents to manage your Gmail, Google Calendar, Google Contacts, and writes blog posts for your industry and ideal customer profile. The EA starts with the user providing details on what they need done, such as drafting an email, creating a meeting, checking their schedule, doing research, and getting content written, by asking the agent to do something in Slack. The agent will ask clarifying questions to make sure that it understands what the user is trying to accomplish. Once it has the details, it will use the Tools, such as Tavily and Calculator, or direct the Staff Agents to manage the tasks for the user.
Upon completion of the tasks, the agent will respond back when it has finished. If the user asks follow-up questions, such as for the blog post content to be provided, the agent will provide the full content directly in the Slack chat.
Most of this is done with the user instructing the agent to handle tasks, but there are some things, such as writing blog posts, taht could be automated on a scheduled basis.
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